The board meeting is a crucial opportunity for your company to benefit from the knowledge and perspectives that Important People on your board bring. If you allow them to focus on reading reports, filling out formalities and discussing procedural issues your board will depart the meeting with less than they could have.
The most effective board meetings are productive and include concrete actions. To make your meetings as effective as possible, follow these tips:
Make sure you know your board members’ schedules before your meeting. Utilize a tool such as Doodle to find common dates that are available in the calendars of your board members. After you’ve found the most convenient time, you can reach out to those who manage their own schedules directly and ask for a final confirmation of their availability.
Begin the meeting by giving a brief overview on the most important issues and the inputs needed. This will include a brief recap of the highlights from the call prior to the meeting and the board’s agenda.
Give your committee heads and department heads time and space to share important reports and updates. This will keep the board updated and informed. Keep in mind that the board may need to revisit and debate topics that weren’t resolved at the previous meeting. It is a good idea to assign one of your team to ensure that the items discussed are followed up after the meeting. The board should also decide Optimize Your Virtual Board Meetings with NASDAQ Directors Desk on any important next steps. This should be documented in the minutes along with the date and timeframe for each item.
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